Submission deadline: March 28, 2011
About the Poster Session
The Poster Session is an excellent opportunity to demonstrate and share innovative initiatives in interprofessional practice and collaboration with Symposium attendees.
This year we are including recommendations (see below) for creating posters that demonstrate quality improvement projects in health care that focus on interprofessional excellence. While these are not requirements for submission, we strongly encourage storyboard submissions to contain most (if not all) of these recommended components.
Set-Up, Staffing, and Breakdown
The Poster Session will be located in the front hall of the MaRS Auditorium, and will be open for viewing from 8:30 PM – 5:30 PM. Poster representatives need to be at their boards during the Poster Session period (from 12:05 PM – 12:50 PM) and at some point during set-up. This has been scheduled so as not to conflict with other Symposium activities.
Storyboard set-up will be 8:00 AM - 8:30 AM on the day of the Symposium. During that time, a representative from the Symposium Planning Committee will be in the front hall of the MaRS Auditorium to assign you to a board. There will be no storage location for storyboard materials, shipping tubes, or containers. Any items left will be removed and disposed of. Posters must be removed by 6:00 pm on the day of the Symposium. Any remaining posters will be taken down after this time.
Friday April, 8, 2011 8:00 AM – 8:30 AM Poster Set-up
Limited mounting materials will be available on-site. For details, please consult page 3 of this document.
Friday April 8, 2011 12:05 PM – 12:50 PM Poster Session
Please plan to be at your board to answer questions and discuss your project with other Symposium attendees.
Friday April 8, 2011 7:00 AM – 12:00 PM Poster Breakdown
Please remove posters by 6:00 PM. All remaining posters will be taken down after this time.
Instructions for Poster Submission
Representatives interested in participating in the Symposium’s Poster Session must submit their poster or abstract (no longer than 150 words) for consideration by March 28, 2011 (for details regarding poster sizes and content recommendations, please see below). Posters will be accepted in the following file formats: jpeg, pdf, png, tiff.
To submit a poster or abstract, please send your file to gimsymposium@uhn.on.ca. For files exceeding 2MB in size, please submit the poster to gimsymposium@uhn.on.ca using UHN’s file portal (https://fileportal.uhn.ca/Upload.aspx) or another file sending services (e.g. yousendit – www.yousendit.com).
Representatives chosen to display a poster will be notified by the Symposium Committee and will then be responsible for print, delivery and set-up/takedown of their respective poster.
Handouts
Distributing handouts at the poster session is not recommended because of space restrictions. If you have brochures, documents, or other information you think would be helpful to those interested in your project, we suggest that you collect business cards from those who want further information in order to send it to them after the conference. One way to do this is to attach a manila envelope for attendees to drop their business cards in, or to attach an envelope filled with a supply of your handouts. Unfortunately, there is not sufficient space to supply tables for the posters.
Shipping
We strongly recommend that representatives hand-carry their storyboards to the Symposium to minimize the risk that a board could be lost or damaged during shipping.
Conference Registration
All representatives chosen to participate in the Poster Session must register for the Symposium by March 28, 2011. Representatives not registered by this time may lose their space. The conference fee will be waived for representatives whose abstracts/posters have been chosen for the Poster Session.
Layout
Aim to create an attractive display that will draw Forum participants to your poster and communicate clearly the main points of your display. The following guidelines may be helpful:
Size
Posters will be mounted on 40” x 60” boards that will be sitting on self-standing easels. There will be 1 poster per board. It is not required that posters be 40” x 60”, however, posters should be sized to fit within the board’s measurements.
Materials
Storyboards may be mounted with Velcro, tape or fun-tak. Please bring with you any materials needed to mount your display - we will have limited materials available on-site. Contact us at gimsymposium@uhn.on.ca if you have any questions regarding the display of your poster.
Appearance
Creative use of pictures, graphs, text blocks, color, headlines, etc., can attract others to your storyboard, prompt conversation, and enhance communication of your message. Avoid making your storyboard too “text heavy.” Focus on the highlights of your display. If it can be communicated with numbers, graphs, or other visuals, do so.
Content Tips for Creating a Compelling Poster
Please note that these are recommendations and not requirements for submission.
Download the Poster Session guidelines
Contact us for more information regarding the upcoming the Poster Session.